About this role

ABOUT THE ROLE A fast-growing, European-founded AI SaaS company — building the leading AI communication suite for small and medium-sized businesses — is looking for a Talent Acquisition Manager to own and build its recruiting function from the ground up. Currently around 50 people and scaling to 70–100 this year, this is a high-impact, high-autonomy role working directly with the Recruiting Lead and C-level leadership.

You will design and run the end-to-end hiring process: from defining role requirements and sourcing top candidates, through to offer negotiation and closing — while also laying the HR operational foundations to support long-term growth. This is an on-site role based in Vienna, Austria. Please note that visa sponsorship is not available for this position. WHAT YOU'LL DO - Partner closely with hiring managers to define clear, well-scoped role requirements.

- Build and manage a strong candidate pipeline through active sourcing and multi-channel activation. - Conduct efficient pre-screening and structured screening calls that deliver actionable hiring decisions. - Coordinate all stages of the hiring process to ensure smooth, timely progress for both candidates and the business. - Lead employment contract negotiations through to successful offer closure. - Design and implement scalable, lean recruiting strategies and operational structures.

- Build low-overhead administrative hiring workflows and configure the tools that support them. - Develop and execute employer branding initiatives that attract top talent. - Coordinate external partners including payroll providers, notaries, and tax advisors. - Support onboarding and offboarding activities as part of the full employee lifecycle. - Help establish HR foundations — processes, tooling, and team culture — in close collaboration with founders.

WHAT WE'RE LOOKING FOR Must-haves: - 5+ years of hands-on Talent Acquisition experience, including building and delivering end-to-end recruiting processes. - Proven experience negotiating employment contracts and successfully closing offers with candidates. - Demonstrated ability to define and implement lean, scalable recruiting processes from scratch, measured with hard metrics. - Data-driven mindset: comfortable defining, tracking, and reporting on KPIs such as time-to-fill, conversion rates, and pipeline efficiency.

- Experience with recruitment platforms and software — and the ability to configure and optimise them for daily use. - Track record of sourcing and pitching roles compellingly to secure top-tier candidates. - Ability to quickly assess candidates for both skills and cultural fit across a large applicant pool. - Experience coordinating external partners (payroll, notary, tax advisory) within recruiting or HR workflows. - Fluency in German (essential for the local market and candidate interactions).

Nice-to-haves: - Experience developing and executing employer branding strategies in a recruiting context. - Familiarity with AI tools and modern workflows to enhance recruiting efficiency. - Background in a high-growth startup or scale-up environment. The right person for this role: - Thrives in fast-paced, autonomous environments and takes genuine ownership. - Is comfortable building structure where none exists — without getting lost in process for its own sake.

- Balances urgency with maintaining high hiring standards even under pressure. COMPENSATION & BENEFITS - Salary: €65,000 – €80,000 gross per year, depending on experience. - High degree of autonomy and direct impact on company growth from day one. - Work directly with founders and senior leadership in a lean, fast-moving team. LOCATION This is a fully on-site role based in Vienna, Austria. Candidates must be based in or willing to relocate to Vienna.

Visa sponsorship is not available.

Source listing: ashby_clera